Office Administrative Assistant

Job Information

Posting Date: 29-May-2024

Closing Date: 25-Nov-2024

Location: Surrey

Salary: $25 Per Hour

Job Requirements

Education: Bachelor's degree or equivalent experience

Language: English, Filipino

Years of Experience: 1 year

Vacancy: 1

Job Description

Multicultural Immigration Inc. is looking for a reliable Office Administrative Assistant

Job details

·         Location: 10190 152A Street suite 204, Surrey, BC, V3R 1J7

·         Salary: 25.00 hourly / 35 to 40 hours per Week

·         Terms of employment: Permanent employment, Full time

·         Start date: Starts as soon as possible

·         Benefits: Health benefits

·         Vacancies: 1 vacancy

·         Languages: English

·         Education: Bachelor's degree or equivalent experience

·         Experience: 1 year to less than 2 years

·         Asset languages: Filipino

Responsibilities

·   Greet clients, answer phone calls and emails, and respond to inquiries about services and application statuses.

·         Handle incoming and outgoing communications, including phone calls, emails, and mail.

·         Schedule appointments and consultations for clients with immigration consultants

·         Prepare, organize, and maintain client files, ensuring all documents are accurate, complete, and filed correctly. Handle sensitive information with confidentiality and discretion.

·         Assist in the preparation and submission of immigration applications and supporting documents.

·         Review documents for completeness and accuracy before sending the files to the consultants for final review and submission.

·         Input and update client information in the case processing system, ensuring records are current and accurate.

·         Generate reports and track application statuses.

·         Coordinate communication between clients and immigration consultants. Ensure timely follow-ups on pending matters and keep clients informed of any updates.

·         Manage the calendars of immigration consultants, scheduling client meetings, interviews, and other appointments.

·         Perform general office duties such as ordering supplies, managing office equipment, and maintaining a clean and organized workspace. Handle mail, faxes, and courier services.

·         Assist with the initial intake process for new clients, gathering necessary information and documentation.

·         Process client payments, issue receipts, and maintain accurate financial records.

·         Assist with basic bookkeeping tasks, such as processing invoices and tracking office expenses.

·         Assist in organizing informational sessions or workshops for clients.

Benefits

·         Health benefits

·         Dental plan

·         Health care plan

·         Vision care benefits

Who can apply to this job?

Only apply to this job if:

·         You are a Canadian citizen, a permanent or a temporary resident of Canada.

·         You have a valid Canadian work permit.

If you are not authorized to work in Canada, do not apply. The employer will not respond to your application.

How to apply

By email

multiculturalimmigration@yahoo.com