Job Description
- Process and distribute incoming electronic mail and other materials
- Submit shop drawings and other project related documents to clients
and engineers
- Supervise and train office staff in procedures and in use of Sage
100, Access, billing platform.
- Schedule and confirm appointments and meetings of project managers
and directors
- Compose, input, modify and proofread correspondence, invoices, shop
drawing submittals, reports and related materials.
- Coordinate the flow of information to directors, project managers,
coordinators, dispatchers, technicians and suppliers
- Respond to electronic mails, answer and relay telephone calls and
messages to directors, managers, coordinators and dispatchers
- Arrange applications for plumbing, construction permits, and
schedule City inspections
- Establish and maintain manual and computerized information filing
systems, such as Sage 100, Microsoft Access, etc.
- Administer
and coordinate office administrative procedures, such as billing, creating
and reviewing quotes
- Record and prepare minutes of meetings
- Compile record(project cost, profit margin), statistics and other
information to support managers and coordinators
- Arrange travel schedules for technicians, managers, upper
management and make hotel and car rental reservations for out-of-town
projects
Requirement
- Completion of secondary school, preferably with a university degree
or college diploma in business administration.
- At least 2 years of experience in a clerical or secretarial
position related to office administration would be an advantage.
ยท
Experience in the Mechanical or Construction
industry is an advantage and considered an asset.
