Administrative Assistant-Immigration Services

Jobs in Malahat, British Columbia From Canadian Migration Institution Inc.
Posted on Refugee Job Portal
Full Time   $26.5 /Per Hour   Malahat
Expired

  Job Description

About Us:

Canadian Migration Institution Inc. is a professional immigration and education consulting firm, led by a licensed immigration consultant. We specialize in providing expert guidance to individuals and families navigating immigration pathways not only in Canada but also through our Global Citizenship programs. As a small but highly dedicated team, we focus on delivering personalized, high-quality services tailored to the unique needs of each client. Our services are driven by the professional qualifications and expertise of our founder, a licensed immigration consultant, ensuring that our clients receive the best possible advice and assistance. We are committed to delivering high-quality, personalized services to help clients achieve their immigration goals in Canada and worldwide.


Job Responsibilities:

As an Administrative Assistant (NOC 13110), you will play a critical role in supporting the company’s operations, immigration consulting tasks, and marketing efforts. This is an in-person position based at our office located at 301 McCurdy Dr., Malahat, BC, Canada. You will be responsible for a variety of tasks and need to be versatile in your role. Your key responsibilities include:

Administrative Duties:

·      Managing office communications, handling phone calls, emails, messages, and client inquiries.

·      Organizing and maintaining electronic and paper records of clients, ensuring proper documentation.

·      Scheduling meetings, appointments.

·      Draft, review, and proofread business correspondence, and client documentation.

·      Assist with invoicing and payment follow-ups.

·      Maintain office supplies and ensure efficient office operations.

·      Handling the receipt and distribution of incoming emails and regular mail, ensuring timely and smooth communication across the company.

·      Writing and publishing news releases, and social media content on the company’s website and platforms.

·      Preparing project guides, program introductions, checklists, and pitch decks for internal and external use.

·      Research Canadian immigration policies, program updates, and regulatory changes.

·      Assisting in creating business plans and financial proforma documents for client applications.

·      Editing and proofreading professional documents to ensure clarity and accuracy.

Immigration & Client Support Duties:

  • Assist in preparing and submitting immigration applications and related forms.
  • Prepare immigration applications and required documents for review and finalization by the licensed immigration consultant.
  • Assist employer to provide immigration counselling to clients and answering client questions. 
  • Provide clients with assessments and evaluations related to immigration programs.
  • Gather and organize client documents, ensuring timely submission and efficient processing.
  • Coordinating the collection and transfer of relevant documents for immigration processes, ensuring efficient communication between clients and the immigration team.
  • Maintain confidentiality and security in handling sensitive client information.
  • Assist with case file management and liaising with government agencies.


Qualifications & Requirements:

  • A university degree in business administration, immigration consulting, marketing, communications, or a related field is required.
  • A minimum of 1-3 years of administrative and immigration counselling related experience is required.
  • Experience in immigration agencies, law offices, professional consulting firms is strongly preferred.
  • Strong business writing skills, including business proposals, financial documents, and promotional materials, are an asset.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
  • Experience with case management software, government portals (e.g., IRCC online application system.
  • Familiarity with WordPress, social media tools, and design platforms (e.g., Canva, Photoshop) is an asset.


Language Skills:

  • Fluency in English is mandatory.
  • Second language (e.g., Mandarin, Cantonese) is a strong asset.


Key Competencies & Attributes:

·      Excellent organizational and time management skills, with the ability to manage multiple tasks.

·      Attention to detail and accuracy in document preparation and content creation.

·      Ability to work independently and take initiative.

·      Strong analytical and research skills.

·      Professionalism and confidentiality in handling client information.

Administrative Assistant-Immigration Services
Jobs in Malahat, British Columbia From Canadian Migration Institution Inc.
Posted on Refugee Job Portal

Job Position Information

Job Vacancy:
1
Education:

University degree

Experience:

1 year

Location:

Malahat

Job Type:

Full Time

Salary:

$26.5 /Per Hour

Language:

English

Date Posted:

2025-05-13

Reference No.

RJ6656649

Job Expiry Date:

2025-06-02

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Job Position Information

Job Vacancy:
  1
Education:

  University degree

Experience:

  1 year

Location:

  Malahat

Job Type:

 Full Time

Salary:

 $26.5 /Per Hour

Language:

 English

Date Posted:

 2025-05-13

Reference No.:

 RJ6656649

Job Expiry Date:

  2025-06-02