administrative assistant

Job Title: Office ManagerEmployer Name: Revelation Security ServicesLocation: 105, 773 6 Street, New Westminster, BC V3L 3C6Job Type: Permanent, Full-TimeHours: 32 hours per weekSalary: $35.00 per hourStart Date: As soon as possibleVacancies: 1 Position OverviewRevelation Security Services is a trusted provider of professional and reliable protection services for both commercial and residential clients. We are currently seeking an experienced and detail-oriented Office Manager to lead our administrative operations and support our commitment to safety, accountability, and efficiency. Responsibilities·      Review and evaluate new administrative procedures·      Delegate work to office support staff·      Establish work priorities and ensure procedures are followed and deadlines are met·      Carry out administrative activities of establishment·      Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services·      Assist in the preparation of operating budget and maintain inventory and budgetary controls·      Assemble data and prepare periodic and special reports, manuals and correspondence·      Train staff·      Oversee and co-ordinate office administrative procedures·      Resolve conflict situations·      Monitor and evaluate Qualifications·      Education: Bachelor’s degree·      Experience: 3 to 5 years in an office management or administrative leadership role is an asset·      Language: EnglishHow to ApplyBy email: revelation.newwest.job@gmail.com

About Us:Canadian Migration Institution Inc. is a professional immigration and education consulting firm, led by a licensed immigration consultant. We specialize in providing expert guidance to individuals and families navigating immigration pathways not only in Canada but also through our Global Citizenship programs. As a small but highly dedicated team, we focus on delivering personalized, high-quality services tailored to the unique needs of each client. Our services are driven by the professional qualifications and expertise of our founder, a licensed immigration consultant, ensuring that our clients receive the best possible advice and assistance. We are committed to delivering high-quality, personalized services to help clients achieve their immigration goals in Canada and worldwide.Job Responsibilities:As an Administrative Assistant (NOC 13110), you will play a critical role in supporting the company’s operations, immigration consulting tasks, and marketing efforts. This is an in-person position based at our office located at 301 McCurdy Dr., Malahat, BC, Canada. You will be responsible for a variety of tasks and need to be versatile in your role. Your key responsibilities include:Administrative Duties:·      Managing office communications, handling phone calls, emails, messages, and client inquiries.·      Organizing and maintaining electronic and paper records of clients, ensuring proper documentation.·      Scheduling meetings, appointments.·      Draft, review, and proofread business correspondence, and client documentation.·      Assist with invoicing and payment follow-ups.·      Maintain office supplies and ensure efficient office operations.·      Handling the receipt and distribution of incoming emails and regular mail, ensuring timely and smooth communication across the company.·      Writing and publishing news releases, and social media content on the company’s website and platforms.·      Preparing project guides, program introductions, checklists, and pitch decks for internal and external use.·      Research Canadian immigration policies, program updates, and regulatory changes.·      Assisting in creating business plans and financial proforma documents for client applications.·      Editing and proofreading professional documents to ensure clarity and accuracy.Immigration & Client Support Duties:Assist in preparing and submitting immigration applications and related forms.Prepare immigration applications and required documents for review and finalization by the licensed immigration consultant.Assist employer to provide immigration counselling to clients and answering client questions. Provide clients with assessments and evaluations related to immigration programs.Gather and organize client documents, ensuring timely submission and efficient processing.Coordinating the collection and transfer of relevant documents for immigration processes, ensuring efficient communication between clients and the immigration team.Maintain confidentiality and security in handling sensitive client information.Assist with case file management and liaising with government agencies.Qualifications & Requirements:A university degree in business administration, immigration consulting, marketing, communications, or a related field is required.A minimum of 1-3 years of administrative and immigration counselling related experience is required.·       Experience in immigration agencies, law offices, professional consulting firms is strongly preferred.·       Strong business writing skills, including business proposals, financial documents, and promotional materials, are an asset.Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).Experience with case management software, government portals (e.g., IRCC online application system.Familiarity with WordPress, social media tools, and design platforms (e.g., Canva, Photoshop) is an asset.Language Skills:Fluency in English is mandatory.Second language (e.g., Mandarin, Cantonese) is a strong asset.Key Competencies & Attributes:·      Excellent organizational and time management skills, with the ability to manage multiple tasks.·      Attention to detail and accuracy in document preparation and content creation.·      Ability to work independently and take initiative.·      Strong analytical and research skills.·      Professionalism and confidentiality in handling client information.

Title: Project administration officer Employer: Keysoft Technologies Inc.1925 18th Avenue NE, Suite 115, Calgary, T2E 7T8 Wages: $28.85/hour Vacancies: 1 vacancy Joining: As soon as possible Employment type: Permanent employment, Full time35 to 40 hour/week Employment conditions: Morning, Day OverviewLanguagesEnglish EducationCompletion of secondary school is required.Experience2 years to less than 3 years Work setting·       Private sector Responsibilities Tasks·       Review, evaluate and implement new administrative procedures·       Delegate work to office support staff·       Establish work priorities and ensure procedures are followed and deadlines are met·       Carry out administrative activities of establishment·       Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation·       Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services·       Assist in the preparation of operating budget and maintain inventory and budgetary controls·       Assemble data and prepare periodic and special reports, manuals and correspondence·       Oversee and co-ordinate office administrative procedures Experience and specializationComputer and technology knowledge ·       Spreadsheet·       MS Excel·       MS Office·       MS Outlook·       Project management software Employment groupsThis employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Indigenous people, Newcomers to Canada, YouthHOW TO APPLYBy emailkeysofttechjobs@gmail.comThe employer accepts applications from:·       Canadian citizens and permanent residents of Canada.·       Other candidates with or without a valid Canadian work permit.